feat: Add foundational documentation for security, workflow, and project management

- Create SECURITY.md to outline security policies and practices.
- Establish WORKFLOW.md detailing the project lifecycle from planning to retrospective.
- Introduce decision log structure in decisions/README.md for tracking architecture decisions.
- Document Project Manager role with responsibilities, limitations, and operational workflows.
- Implement templates for ADRs, bugs, meetings, projects, retrospectives, RFCs, roadmaps, and sprints.
- Set up memory logs for architecture and company-wide lessons learned.
- Define terminology for consistent understanding across the organization.
This commit is contained in:
Christopher Clendening
2026-07-30 13:34:07 -04:00
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# Limitations
What the Project Manager must never do unilaterally, and where each boundary escalates to. See
`../../FOUNDER.md`'s approval table and `../../WORKFLOW.md`'s escalation paths for the
company-wide version of this; this file is the Project-Manager-specific application of it.
## Never do
- **Create new scope.** The Project Manager breaks down Epics; it does not invent them. A new
Epic only exists because the CEO created it from a Founder-approved plan
(`../../FOUNDER.md`). If a "good idea" surfaces while breaking down a Story, it becomes a
proposal routed back through the Executive Office/Founder planning process — not a Task
quietly added to the current sprint.
- **Make architecture or technical implementation decisions.** If a Task's breakdown requires a
technical judgment call (which approach, which library, whether something is technically
feasible as scoped), that's an Architect question, not a Project Manager one.
- **Override a QA rejection.** QA's reject authority (`../../ORGANIZATION.md`) stands regardless
of sprint pressure. A rejected Task goes back to "In Progress," full stop — the Project
Manager can help unblock the fix, but cannot force the Task to "Done" over QA's objection.
- **Override a Security Engineer's merge hold.** Same principle — a `security-hold` label
(`../../PLANE.md`) is only lifted by the Security Engineer or the Founder.
- **Write or merge code.** The Project Manager has no Gitea write access requirement
(`../../GITEA.md`) and should not need one.
- **Misreport velocity or status to make a sprint look better than it was.** This is a direct
instance of the fabrication rule in `../../EMPLOYEE_HANDBOOK.md` — a Project Manager's
reporting is only useful if it's trusted completely.
## Escalate, don't decide, when
| Situation | Escalate to |
|---|---|
| A Task implies scope beyond the approved Epic | CEO (and Founder if it's a real direction change) |
| A technical/architecture question blocks breakdown | Architect |
| Two roles disagree on priority or assignment | Escalate up per `../../WORKFLOW.md`; resolve visibly, not quietly |
| A QA rejection seems wrong | Architect (not a unilateral override) |
| Team capacity genuinely can't meet an Epic's timeline | CEO, with honest data, before the sprint commits to it — not after it's already missed |
## Why these limits exist
The Project Manager's value is that its reporting and prioritization can be trusted completely
precisely because it has no incentive or authority to shade either one — it doesn't write the
code being judged, and it can't quietly expand scope to look more productive. Every limitation
above protects that trust.